JOB SUMMARY: Provide leadership, strategic planning, and direct the operations of Center Business Operations Services. Provide expertise, guidance, and support for the administration of multiple complex business support functions, including: Funds Management, General Ledger, Payroll, Accounts Payable and Receivable, Depreciation Schedules, Building Use Calculation & Records, Indirect Cost, Grant Funds Management, Time Accounting System, Fixed Assets, Budget Development, Purchasing, and Facility Operations. Serve as one of the Center’s designated Investment Officers. Serve as the Center’s financial liaison for audits and financial matters. Supervise assigned staff.
JOB KNOWLEDGE Master’s degree from an accredited university required with a major in accounting, finance, or other related field. Valid Certified Public Accountant (CPA) credential required. Five years of experience as a public school district chief financial officer or business office manager, or an Education Service Center business office manager required. Demonstrated competency in leadership and supervision. Demonstrated use of effective critical thinking skills and analysis. Demonstrated use of effective interpersonal skills, emotional intelligence, cultural awareness, and sound judgment in resolving challenges. Ability to compose effective correspondence and prepare reports. Comprehensive knowledge of state and federal funding guidelines. Experience with compliance in federal/state programs. Working knowledge of technology with the ability to write queries from a data base, prepare spreadsheets, and create documents. Experience with the Texas Education Agency Financial Accountability Resource Guide preferred. Ability to develop a working knowledge of the Center’s policies and procedures. Proficiency with standard functions within electronic applications such as MS Office (e.g., word processing, electronic spreadsheets) and e-mail. Proficiency with computers (PCs and/or MACs) to include desktop management, file management and operations, and working in a network environment. Exceptions to these requirements will be considered based on exemplary skills, training, and record of success.
Provide leadership for identifying, assessing, and managing a multitude of internal business office and operation services functions; drive the development, implementation, and maintenance of corresponding systems and processes. Lead, oversee, and direct Business Operations Services, to include the following service areas:
Accounting/General Ledger Ensure the general ledger is balanced and that the account codes conform to the Resource Guide. Ensure an accurate fixed asset system is properly accounted for and maintained. Ensure bank reconciliations are done monthly. Ensure budget system is accurate and efficient. Serve as custodian of all accounting and payroll records. Ensure maintenance of data and timely posting of billable hours’ Time Accounting System (TAS) to the general ledger. Ensure all data is entered into the general ledger in a timely manner. Supervise and assist in preparing year-end entries, close the general ledger and run the required reports for the auditors. Provide for a sound internal control system. Ensure policy and procedures for internal controls are followed in daily financial operations of the Center. Provide technical assistance and training to ensure that Center staff are informed about accounting and payroll requirements. Develop, revise, or delete procedures used in entering finance data. Communicate needs for system improvements and ensure resources are dedicated to continuous improvement in processes and systems.
Investments Ensure that a current record of bank deposits is maintained and that the bank has adequate securities pledged. Ensure daily cash balance is maintained and forecast cash needs to keep the maximum amount of money invested at the highest interest rates available. Prepare investment report for the board agenda.
Accounts Payable and Receivable Provide leadership and direction to the accounts payable and accounts receivable functions of the Center that will ensure prompt and accurate payment of all Center obligations, and that all cash receipts are properly posted and services are invoiced/processed in a timely manner. Ensure purchase orders are coded correctly and comply with federal/state guidelines.
Payroll Provide leadership and direction for payroll management and ensure the payroll and all related reports are accurate and timely. Ensure procedures and work instructions for processing payroll are continuously developed, maintained, and remain current. Communicate needs for system improvements for payroll processing and ensure resources are allocated to implement the improvements.
Federal and State Requirements/Compliance Ensure federal/state quarterly and final expenditure reports are completed on time. Ensure and prepare PEIMS reports and send them to Texas Education Agency (TEA) on schedule. Ensure and prepare the indirect cost rate request document for submission to Texas Education Agency (TEA).
Funds Management Serve as liaison between the Center and external auditors. Prepare and or supervise preparation of all necessary schedules, notes and other documents required for the Annual Financial and Compliance Report. Ensure acceptable independent audit reports. Ensure all required financial reports. Coordinate the preparation of the Center's annual operations budget. Ensure and assist in the maintenance of building use records and calculation of annual building use rate. Prepare Centerwide operational budgets as needed.
Grant Funds Management Provide for the preparation and/or verification of budgets for proposals and special projects. Ensure budget change requests are correct and comply with federal/state guidelines. Ensure new project budgets are put on the general ledger as approval is received.
Fixed Assets Ensure the maintenance of a Fixed Asset and property accounting system. Ensure depreciation schedules are prepared and maintained for all required funds. Ensure all Center fixed assets are accounted for in the accounting system.
Facility Operations and Purchasing Provide leadership and direction for facility operations services, including facilities maintenance, warehouse operations, Center safety and security, Braille Services, and Living Science Cooperative. Provide leadership and direction for Center purchasing services.
Effective September 1, 2021, the pay grade and pay range for this position will increase to: Pay Grade 27 Minimum: $140,508 annually Midpoint: $175,620 annually
*Application must be submitted at https://www.esc20.net/apps/pages/esc-employment-external
Additional Salary Information: Effective September 1, 2021, the pay grade and pay range for this position will increase to:
Pay Grade 27
Minimum: $140,508 annually
Midpoint: $175,620 annually